INFOPoll® Web Warehouse
When you’re dealing with document tracking and archival, materials handling, inventory warehousing and/or product fulfillment, it’s difficult at best to maintain a complete chain-of-custody throughout the lifecycle of a project. Whether it’s a limited or seasonal project, or an ongoing core initiative.
With Agissar’s scalable INFOPoll Web Warehouse application, you’ll instantly know the status of every document/component in your process at any given time. Including exactly where they’re located, when they were last handled, and by whom. It’s a web based closed-loop system that can provide total logistical management across multiple facilities, including third-party locations for offsite archival.
The IQ is in the QR.
With INFOPoll Web Warehouse — our powerful indexing and inventory control system for imaging centers — the chain-of-custody process for a document or item begins when a credentialed user creates a new file.
Entry process. The user enters key information via a web form with up to 32 client-defined fields. This generates a unique QR code that will live with that document/item for status verification from that moment forward. The data is stored in the system’s robust backend SQL Server, while a QR-coded separator sheet or label is printed for tracking.
Location assignment. After file creation, the user generates a Box ID linear barcode. Files can be assigned to this Box ID until the box is full. When enough boxes have been created, the user assigns boxes to a pallet — which can be shipped to an internal scanning operation, an active warehouse space or to a records management facility for long-term archiving.
Validation and Verification. The system provides built in checks to confirm that the documents sent were the documents received. This is done through the use of handheld barcode scanners as well as individual file verification during the imaging process in which we compare the indexes captured by the indexing system match the indexes in INFOPoll
Auto status updates and streamlined retrieval. Through the system-wide use of handheld barcode scanners, the QR code is used to track each document/item in the system. Since QR-code data is automatically updated at each stage of handling, a document/item can always be instantly located and quickly retrieved. Yet the integrity chain of custody remains intact. Even if, for example, a document is checked out of a particular box — or a box is checked out of a particular palette.
Integration with Imaging Systems. The Web Warehouse can associate the indexes and physical documents with their electronic images for view on our web page. Digital Mailroom, Certified Mail, and Return Mail operations have benefited from this web based tracking system.
Easy integration with third-party apps. INFOPoll Web Warehouse also includes a sophisticated application programming interface (API) for integration with existing or ancillary systems. One potential application for our API is the use of a third-party app to automate the indexing process for documents, prior to their introduction into the Agissar INFOPoll Web Warehouse system.